ARTICLE VII. MEETINGS
A. Quorum at Official General Membership Meetings
- Quorum is 25 percent + 1 voting members, including a Chairperson or their designee, or the Treasurer or their designee
- If a quorum cannot be established or maintained, or if notice was insufficient (as determined by the Board), those present may proceed to consider matters on the agenda but only in an informal and advisory capacity. All matters that require Party action shall be deferred to the next official meeting.
B. Quorum of the Executive Board Meetings is 50 percent of the Board members, including a Chairperson or their designee.
C. Order of Business
- Ascertain that a quorum is present.
- Ascertain that proper notice was given and agenda posted.
- Reading/summary of minutes of previous meeting.
- Unfinished business.
- Reports of officers and committee chairs as applicable.
- New business: Review of proposals on table and ascertainment of consensus on proposals submitted directly to General Membership.
D. Proposals at General Membership Meetings
- Content: All formal proposals at General Membership meetings shall include:
- Action requested of the Party,
- Timetable for the proposal,
- Body responsible for reporting progress on the proposal,
- Budget requirements.
- Proposals to be considered by the Party may be submitted by any individual member to the Executive Board or appropriate committee Chair for evaluation before submission to the General Membership.
- Alternatively, such proposals may be submitted to the General Membership directly. In this case, the proposal will require modified consensus for submission to the agenda.
- Consideration of the proposal may be delayed until the next General Membership meeting and may be referred by the Board to the appropriate committee.
- The Board can amend the agenda for time-sensitive matters, without General Membership consensus.
E. Frequency of Meetings:
- The General Membership shall meet no less than monthly.
- The Executive Board shall meet no less than monthly.
F. Meeting agendas for both the General Membership and the Executive Board shall be handled as follows:
- The Chairperson is responsible for the agenda of Executive Board meetings.
- The Executive Board is responsible for the agenda of General Membership meetings.
- Agenda for general meetings shall:
- Consist of items requested to be placed upon it by any individual voting member.
- Be considered a draft, tentative, or proposed agenda until confirmed by consensus approval of the voting membership not less than 96 hours before the meeting.
- Once approved, be made available to the voting membership electronically and by public posting no less than 72 hours before the meeting.
G. Motions and Voting: All bodies of the Party shall strive to seek consensus in their decision-making. Members shall strive to adhere to the spirit of consensus processes by debating issues respectfully, remaining open to compromise, and maintaining awareness of the time they occupy during discussions.
- Parliamentary Motions/Procedures: Voting will take place based on the rules specified for that motion, as governed by the Parliamentary Authority referred to in Article IX.
- Policy/Proposal/Amendment Motions: The following rules of procedure may be waived per the Parliamentary Authority.
- The mover of the motion has opening statements, not to exceed 5 minutes in length.
- Three (3) rounds of stacking will be permitted. Each round will begin with a call, by the meeting facilitator, for the presence of objections.
- If there are no objections, the motion is passed.
- If there are objections, the round shall begin with a call for speakers on the motion. This list of speakers will be referred to as a ‘stack’. Speakers will identify themselves and their position (pro or con) at this time. The mover may not be a speaker.
- During each round, each identified speaker is allotted 5 minutes to speak on the motion.
- Speakers may yield their time to another identified speaker during the round.
- When all speakers have concluded, the round is considered completed.
- At the conclusion of each round, the mover is entitled to amend their own motion and resubmit the amended motion, or to retract the motion altogether. Amended motions are not new motions and do not begin a new series of three (3) rounds during the same meeting. The mover is, however, allotted five (5) minutes of speech at this time.
- If three (3) rounds have concluded, the facilitator will call for the presence of objections. Hearing none, the motion is passed. Otherwise, the matter will go to a vote.
- If a vote is taken, and at least 2/3 of the votes cast are in favor of the motion (as amended), the motion passes. Abstentions are not counted in the vote total.
- Definitions of Decision-Making Procedures:
- Unmodified (regular) Consensus: All voting members present (except those who abstain) must agree in order for the proposal to pass.
- Modified Consensus: The procedure described in Article VII, Section G, Subsection 2.